Automate Your Accounts Payable with Traild

AP automation transforms the approval process by automatically routing invoices to the appropriate approvers based on predefined approval rules. This eliminates the need for Accounts Payable (AP) teams to manually identify the correct approver, reducing delays and expediting invoice processing. Approvals are no longer manually chased, allowing for faster turnaround times and ensuring timely payments to suppliers.

By replacing paper-based approval workflows with digital ones, organisations benefit from reduced postage, storage, and printing costs while also minimising the risk of lost or misplaced invoices. Automation centralises the entire approval process on a unified platform, offering real-time visibility into invoice statuses, pending approvals, and bottlenecks. This helps teams prioritise invoices nearing their due dates, ensuring everything runs smoothly.

Automated workflows also ensure strict adherence to internal policies and regulatory requirements, such as approval hierarchies and segregation of duties. Digitisation’s transparency reduces the risk of errors and fraudulent activities while creating robust audit trails for accountability and compliance. By streamlining and centralising invoice approvals, AP automation drives efficiency, cost savings, and enhanced organisational control.

Traild is a cloud-based platform designed to seamlessly integrate with ERP and accounting systems like Acumatica, Epicor, SYSPRO, MYOB, IFS, and Xero. This two-way real-time sync ensures that any updates made in your ERP—such as adding new suppliers, projects, or GL codes—are instantly reflected in Traild, eliminating the need for manual updates. Similarly, actions performed in Traild, such as invoice data capture, approvals, and payments, are automatically synced back to the ERP for broader reporting and visibility.

Invoices captured and processed in Traild are sent directly to your ERP’s Accounts Payable module, complete with data, approval stamps, and associated documents like invoice PDFs. This ensures that all information is consistently accessible in both systems, allowing for comprehensive financial reporting and auditing. While purchase orders (POs) remain in the ERP, Traild matches invoices to POs and receipts during the approval process, streamlining workflows and maintaining data accuracy.

By centralising AP tasks in Traild and sharing data back to the ERP in real time, businesses benefit from enhanced efficiency, reduced manual entry, and a smoother, more integrated AP process. This seamless connection ensures that your organization operates with accuracy and agility across all platforms.

Yes, AP automation with Traild resolves invoice-related communication issues by centralising all invoice data within a single platform. This eliminates the need for back-and-forth emails or lengthy threads, giving Accounts Payable (AP) teams and stakeholders complete visibility into the status of every invoice. Teams can easily identify invoices approaching their due dates or those pending approval, ensuring timely action and reducing bottlenecks.

Traild enhances collaboration by allowing users to tag colleagues, leave comments, and resolve issues directly within the platform. These interactions are captured in a detailed audit log, providing a transparent and searchable record of all discussions and actions taken. Approvers are automatically notified when invoices require their review and are sent automated follow-ups if needed, freeing AP teams from the time-consuming task of chasing approvals.

By streamlining communication and providing a centralised, accessible hub for invoice management, Traild ensures that issues are resolved faster, miscommunications are minimised, and AP processes run smoothly and efficiently.

AP automation with Traild revolutionises document management by capturing and storing all invoices and supporting documents, such as packing slips, in a fully digital format. Documents can be uploaded directly into Traild via an email inbox connector or through manual uploads, ensuring a seamless process for centralising AP documentation. This eliminates the reliance on physical storage and cumbersome filing systems, which are often time-consuming and prone to errors.

Traild extracts critical data from PDF invoices, organising and filing them accurately. This allows users to easily search and retrieve invoices with just a few clicks—whether for day-to-day operations or in the event of an audit. Instead of sorting through piles of paper, finance teams gain immediate access to the records they need, saving time and reducing frustration.

In addition to improved accessibility, Traild’s digital document management reduces the risk of lost or misplaced invoices, a common issue with manual filing systems. This ensures that all records are safely stored and readily available, supporting compliance and fostering operational efficiency. By transitioning to a digital approach, businesses can streamline their workflows, enhance record-keeping accuracy, and free up valuable office space previously occupied by physical files.

Yes, Traild’s AP automation software has built-in checks that flag potential duplicate invoices, helping prevent duplicate payments. By automatically matching invoices with purchase orders and receipts, Traild identifies discrepancies and alerts your team to review them, ensuring that only valid, unique invoices are processed for payment.

AP automation is beneficial for businesses of all sizes and industries. Companies that handle a high volume of invoices or those processing high value invoices that require strict compliance, such as those in manufacturing, healthcare, construction, and hospitality, see significant benefits. By reducing manual workload, preventing errors, and ensuring compliance, Traild’s AP automation makes accounts payable more efficient for businesses across various sectors.

The implementation time for AP automation software like Traild depends on your business’s specific requirements, the volume of invoices, and your current systems. However, many businesses can be up and running in a few hours. Traild’s team works closely with you to ensure a smooth, tailored setup and integration with your existing ERP system.

You can calculate the ROI of AP automation by considering factors like reduced processing time, lower labour cost, and fewer errors associated with manual AP tasks. Traild offers an AP automation ROI calculator to help you understand potential savings and measure the impact of automation on your business’s efficiency and profitability.

Yes, TRAILD supports multi-currency transactions, making it ideal for businesses operating globally. The platform’s multi-currency feature ensures accurate conversion rates and compliance with international accounting standards, allowing you to process invoices in different currencies seamlessly.

Traild AP automation software is designed with robust security features to minimise fraud risks. These include always-on anomaly detection, which can flag unusual activities such as invoices sent from unexpected geolocations or doctored documents, and supplier verifications to ensure bank details are cross-checked against a secure network to prevent payments to the wrong accounts. 

Additionally, 2- and 3-way matching validates invoices against purchase orders and goods receipts, ensuring payments are made only for what was ordered and received, effectively preventing supplier overbilling attempts. Automated approval paths further enhance security by ensuring that invoices are approved only by the correct, authorised individuals.

Traild’s AP automation platform streamlines invoice intake by automatically capturing and processing vendor invoices. Invoices sent to a centralised email inbox are directly uploaded into Traild, where AI-enabled OCR (Optical Character Recognition) technology extracts critical information such as vendor details, invoice amounts, and line items. This automation eliminates manual data entry, ensuring higher accuracy and saving time for your AP team.

Traild goes beyond traditional OCR by incorporating advanced Machine Learning (ML) and Natural Language Processing (NLP) to handle even the most complex invoice formats. Whether a detailed electronic invoice or a handwritten document, Traild can accurately extract and digitise the necessary data. Having been trained on millions of supplier invoices across its network, Traild offers unparalleled first-time capture accuracy, significantly reducing errors and manual corrections.

What sets Traild apart is its continuous learning capability. When adjustments are made—such as correcting an extraction error or aligning data with your business’s unique requirements, Traild remembers these changes and applies them to future invoices, improving accuracy over time. Once processed, all invoices are stored in a centralised, searchable database, enabling easy access, review, and audit readiness.

With Traild’s cutting-edge technology, businesses can handle vendor invoices more efficiently, regardless of complexity, while maintaining an organised and accessible digital record.

Traild offers customisable approval workflows, enabling businesses to set up automated routing based on criteria such as department, invoice amount, or vendor. This flexibility allows invoices to move seamlessly through review and approval stages, ensuring each stakeholder can easily approve or query invoices without delays or bottlenecks.