"Traild’s systematic PO matching has completely streamlined my accounts payable and payments processes! It’s faster and more automated than I could have ever imagined."
Highly Accurate 2 and 3 Way Invoice and PO Matching
With systematic, paperless and accurate 2 and 3 Way Invoice Matching against purchase orders, subcontracts and receipts, time consuming and error-prone manual validation work is eliminated.
Effortless 3 Way Matching in Accounts Payable
With several stakeholders involved, manual invoice matching can be difficult to track, time-consuming and error-prone. Traild eliminates these challenges with systematic 2 and 3 way matching performed at the line-item level, ensuring that every invoice is reconciled and enabling matched invoices to be auto-approved.
Streamline Variance Handling
Variances above your business’ accepted threshold are flagged and can be automatically assigned to the correct approvers for further investigation and resolution. Systematic matching helps highlight and correct errors and mistakes before making payment.
How can Traild transform 2&3-way matching for your business
Finding receipts and comparing documents line-by-line is error prone and drains time – automation is the solution.
AI-Powered Automated Invoice Capture and Matching
Traild AI-driven invoice capture ensures invoice data is ingested accurately line-by-line—so when it’s time to match against purchase orders, subcontracts or receipts, variances are clear.
Set Your Preferred Variance Tolerance
Traild enables you to set tolerance levels for price or quantity variances, so minor deviations can be auto-approved and issues outside your tolerance are flagged for review.
Efficiently Handle and Resolve Exceptions
Anomalies are flagged and comments from each stakeholder – from purchasing (POs) to warehouse (receipts) – are easy to access in Traild. This facilitates faster resolutions and better collaboration, and automatically assigned approvers can make quick, well-informed decisions with the audit trail captured in Traild.
Strengthened Oversight & Inventory Control
Every invoice is verified against purchase orders and receipts, preventing duplicate or inaccurate payments. With real-time ERP updates, you gain clear oversight of cash flow. At the same time, aligned invoice data ensures inventory records stay accurate—helping you avoid over-ordering, understocking, and supply chain disruptions.
Exceptional Accuracy
Traild automatically compares not only invoice header and summary data but also line-item data to other critical documents in your ERP, such as the PO, subcontract and receipt, enabling faster and more accurate reconciliation.
Seamless ERP Integration
Traild integrates seamlessly with your ERP system, ensuring real-time synchronisation with procurement (purchase orders) and warehousing (goods receipts) documents.
Effortless and Secure Automation
Save time with automation by tailoring Traild to match your business needs, from tolerance limits to approval hierarchies. Avoid unauthorised or erroneous payments with built-in safeguards and detailed audit trails.
Key Benefits of Streamlined 2 and 3 Way Invoice Matching
Matching invoices to POs and receipts is an important internal control, but when done manually, is very time consuming, with AP clerks searching for documents and then manually eyeballing each line item across two or three documents. Automation eliminates many hours of manual work.
Never overpay a supplier again with intuitive invoice matching flagging inaccurate invoices before payment. By automating matching of supplier invoice amounts to goods receipts, subcontracts and POs, you can ensure your company only pays for what was ordered and received.
Matching invoices adds an extra layer of protection to business payments, with invoice data verified against POs and receipts, helping to reduce the risk of invoice fraud.
Streamlined our Accounts Payable process
“Traild has streamlined our Accounts Payable process. By automatically approving invoices that three-way match, our team can focus on handling the exceptions Traild flags faster.”
Traild has saved us hours in manual processing
“Traild has made our AP process incredibly efficient and secure, saving hours in manual processing and helping me identify the high risk payments that need further review.”
Impossible to hire people to do what Traild does
"It would be impossible to hire people to do what Traild is capable of… especially not for the same cost and level of accuracy!"
Frequently Asked Questions
Invoice matching software automates the comparison of invoices with purchase orders, subcontracts and receipts, ensuring accuracy and compliance in the accounts payable process. It identifies discrepancies, mismatches and duplicate entries, helping businesses streamline their AP workflows and avoid overpayments or fraud. By automating this critical function, companies can reduce manual errors and improve financial oversight.
Invoice matching software benefits accounts payable teams by reducing manual effort, accelerating invoice processing times and minimising errors. It enhances financial accuracy, prevents duplicate payments and ensures your business pays only for the items ordered and received. This automation frees up the AP team to focus on strategic tasks rather than time-consuming administrative work, ultimately improving overall efficiency.
When selecting invoice-matching software, it’s essential to prioritise features that enhance accuracy, efficiency and usability. Look for software that displays data from purchase orders, invoices, and receipts in a clear and comparable format while automatically calculating variances. Matching data at the line item level across all three documents, rather than just at the header or summary level, is crucial for precise reconciliation.
Configurable tolerance thresholds allow for the automatic handling of minor discrepancies, while real-time exception handling digital approval paths help resolve mismatches promptly, minimising delays.
Speed and accuracy are equally important, so choose a solution that performs matches quickly and intuitively, reducing manual effort. Seamless integration with your existing ERP system ensures consistent data flow, unlocking a truly intuitive matching process as PO and receipt documents in your ERP are digitally matched for you against the invoice. By focusing on these capabilities, you can streamline your invoice-matching process and improve overall efficiency.
To successfully introduce invoice-matching software into your business, start by defining clear policies for purchase orders, tolerance levels and approval workflows.
Integrate the software with your existing ERP systems to maintain consistent data across platforms. Provide comprehensive training to your AP team on the new processes and tools. Regularly monitor performance and gather feedback to identify areas for improvement and ensure a smooth transition.
2-way PO matching involves comparing the invoice against the purchase order to verify details like pricing, quantities and terms. In contrast, 3-way PO matching adds a third layer by including the receipt of goods or services. This means the invoice is matched against both the purchase order and the receiving report, ensuring that the items invoiced were actually delivered or received. The additional step in 3-way matching provides extra verification and helps prevent fraud and errors.
Tolerance ranges enable approval of minor variations in price or quantity between invoices, purchase orders and receipts without requiring manual intervention. For example, a small percentage or dollar variance might be automatically approved, while larger discrepancies are flagged for review. These thresholds are customisable, enabling businesses to set limits that align with their operational needs and risk management policies.
No, with Traild, there’s no need to set up rules to identify PO-backed invoices. Traild automatically reads the purchase order number on the invoice and intuitively searches for the corresponding PO in your ERP or accounting system, streamlining the matching process without requiring manual configuration. This ensures seamless and efficient invoice processing with minimal effort on your part.
Absolutely. Invoice-matching software like Traild centralises invoices, purchase orders, and receipts within a single platform. This consolidation allows accounts payable teams to view all related data side-by-side, enhancing visibility and enabling faster, more informed decision-making. Having immediate access to all relevant data simplifies the verification process and aids in resolving any discrepancies.
The intuitive Traild dashboard clearly highlights discrepancies and variances. The system flags mismatches, such as warnings for invoice lines exceeding PO line quantities or unit costs, during the matching process. Additionally, calculated variance amounts are displayed in red under the invoice total for quick identification. These detailed insights allow your team to promptly address issues and take corrective action, ensuring that only accurate and approved invoices proceed for payment.
The cost of AI Line-Level PO Matching can vary depending on factors such as the volume of invoices processed. For accurate pricing tailored to your needs, it’s best to contact Traild directly. We can provide a customised quote and discuss the right solution that can deliver value for your accounts payable operations.
Yes, Traild will allow you to have any number of purchase orders, PO receipts or goods receipts attached to an invoice.
Yes. Within Traild, invoice header or line items can be matched to POs and receipts.
Traild has a deep integration with your accounting system or ERP, so purchase orders and receipts are automatically synced into Traild for systematic matching.
If the quantity or price is different on the invoice to what was on the purchase order or receipt, a variance will be displayed in red.
Yes.
Traild allows you to save an invoice as Draft. You can enter and confirm the information that you do have for this invoice and save it as draft while waiting for the receipt. You could also route the invoice to the Procurement/Warehouse team requesting them to review the receipt details. Once the receipt is entered in your ERP or accounting system a flag will appear in Traild showing that the receipt is available.