Streamlined our Accounts Payable process
“Traild has streamlined our Accounts Payable process. By automatically approving invoices that three-way match, our team can focus on handling the exceptions Traild flags faster.”
Expense Management Software Built Into Your Existing AP Workflow
Traild Expense Management gives finance teams a simpler way to capture, review, approve, and reconcile expense claims within the same platform used for invoice workflows. Employees can upload or email in receipts and submit expenses directly in Traild, while managers and finance teams review claims through structured digital approval workflows before they are reconciled in the ERP.
Why Expense Management Matters
Disconnected expense processes create friction at every stage. Employees submit receipts late or through inconsistent channels. Managers approve claims over email. Finance teams chase missing information, manually enter data, and piece together reporting after the fact.
These workflows slow down reimbursements, increase the chance of errors, and make it harder to maintain a clear view of spend.
Traild Expense Management helps organisations move away from fragmented expense handling by bringing expense claims into the same environment as accounts payable activity. With expenses and invoices managed in one platform, finance teams can simplify approvals, improve visibility, and reduce reliance on manual workarounds.
Expense Management In One Platform
Traild Expense Management is an expense management solution that allows teams to submit and process expense claims directly within Traild, using the existing workflow structure already familiar to finance teams.
One of the biggest advantages of Traild Expense Management is platform consolidation. Rather than introducing a separate expense tool, Traild allows businesses to manage expense-related activity within the same platform used for invoice workflows.
That means finance teams can handle invoices and expenses side by side, while clearly identifying which submissions are supplier invoices and which are employee expenses.
How Traild Expense Management Works
Employees submit expenses directly in Traild
Employees can upload or email in receipts and enter expense claim details directly in the platform. This removes the need for paper forms, spreadsheet templates, or informal email-based submissions, making the process easier for staff and more consistent for finance teams.
Expense claims move through digital approval workflows
Once submitted, expenses enter the Traild workflow and are categorised alongside invoices. Receipt data can be captured and extracted within the platform, helping reduce manual handling and improving submission accuracy from the start.
Expense claims then move through structured approval workflows, routed to the right manager or approver for review. This helps standardise expense approvals and reduces the delays that often come from informal approval chains.
Approved expenses are reconciled in the ERP
Because Traild integrates directly with ERP systems, approved expenses follow the existing ERP reconciliation process without requiring CSV exports or manual uploads. Finance teams can continue working within established ERP systems while removing the inefficient steps that typically occur in between.
Finance teams gain visibility across the full process
From submission through approval and processing, finance teams can track expense activity inside Traild. This creates better visibility into what has been submitted, what is pending approval, and what has been processed, making it easier to manage reimbursements and maintain financial control.
Expense submission within Traild
Employees can submit expense claims directly in Traild by uploading or emailing in receipts and entering the relevant details. This creates a cleaner, more consistent starting point for finance teams and reduces the back-and-forth often associated with manual expense collection.
Clear visibility between invoices and expenses
Traild makes it easy to distinguish between invoice activity and employee expense claims within the same platform. This improves reporting clarity, supports cleaner reconciliation, and helps finance teams manage multiple finance workflows without confusion.
Digital approval workflows
Expense claims follow structured approval workflows, allowing managers and finance teams to review and approve submissions efficiently. By using a consistent digital process, teams can reduce delays, improve accountability, and move away from informal approval methods.
Deep ERP integration
Approved expenses are reconciled through the ERP using Traild’s existing ERP integrations. There is no need for CSV exports, spreadsheet-based workarounds, or manual uploads, which helps preserve data integrity and reduce admin.
Platform consolidation for finance teams
By managing invoices and expenses within the same platform, finance teams can simplify day-to-day operations and reduce reliance on disconnected systems. This supports a more unified finance process while making it easier to maintain visibility and control.
Benefits of expense management software in Traild
Expense submissions are captured directly in Traild, with receipt data extracted in-platform. This reduces the need to gather claims from spreadsheets, paper receipts, and email attachments, while also cutting back on manual data entry.
Structured approval workflows help managers and finance teams review expense claims more quickly, which supports faster processing and a better reimbursement experience for employees.
When expenses are clearly identified and managed within the same platform as invoices, finance teams can reconcile transactions more efficiently and maintain a clearer view of spend across the business.
Submitting expenses should not be difficult. Traild makes it easier for employees to upload receipts, enter details, and submit claims without dealing with complicated forms or disconnected systems.
Traild has saved us hours in manual processing
“Traild has made our AP process incredibly efficient and secure, saving hours in manual processing and helping me identify the high risk payments that need further review.” Impossible to hire people to do what Traild does
"It would be impossible to hire people to do what Traild is capable of… especially not for the same cost and level of accuracy!" Frequently Asked Questions
Managing employee expenses should not require a patchwork of spreadsheets, paper receipts, email chains, and manual ERP entry. Yet for many finance teams, expense claims still sit outside core accounts payable processes, creating unnecessary admin, slower reimbursements, and limited visibility.
The result is a more connected, efficient approach to expense management, with clearer visibility between invoices and expenses, fewer manual steps, and stronger control across the full process.
Instead of relying on separate expense tools or disconnected manual processes, employees can upload receipts, enter claim details, and submit expenses in one place. Those submissions then move through approval workflows before being reconciled in the ERP.
Because Traild integrates directly with ERP systems, finance teams can manage expense claims without exporting CSV files, manually uploading data, or rekeying information across multiple systems.
This makes it easier to manage expenses alongside invoices, while giving finance teams better visibility, cleaner reconciliation, and a more unified finance workflow.
Traild Expense Management helps organisations move away from fragmented expense handling by bringing expense claims into the same environment as accounts payable activity. With expenses and invoices managed in one platform, finance teams can simplify approvals, improve visibility, and reduce reliance on manual workarounds.
This distinction helps streamline reconciliation, reporting, and downstream finance processes without adding another disconnected system to the stack.
For teams looking to improve finance operations without increasing complexity, this is a meaningful operational advantage.
Traild Expense Management helps finance teams bring expense claims into the same structured, visible workflow used for invoices. By combining expense submission, digital approvals, ERP reconciliation, and platform-wide visibility, Traild reduces manual work and helps finance teams operate more efficiently.
For organisations looking to modernise expense management without adding another disconnected tool, Traild offers a more practical path forward.
Manage expenses with the same clarity and control as invoices. Request a demo of Traild Expense Management today.
Employees can upload receipts and enter expense claim details directly in the platform, removing the need for paper forms, spreadsheet templates, or email-based submissions.
Expense claims move through structured approval workflows, routed to the right manager or approver for review.
Approved expenses are reconciled in the ERP through Traild’s direct integration, following existing ERP processes without manual uploads.
From submission through approval and processing, finance teams can track expense activity inside Traild, including what has been submitted, approved, and processed.
Expense submissions are captured directly in Traild, reducing the need to gather claims from spreadsheets, paper receipts, and email attachments, while cutting back on manual data entry.
Structured approval workflows help managers and finance teams review expense claims more quickly, supporting faster processing and reimbursements.
Transactions can be matched against claims throughout the month, allowing exceptions to be surfaced earlier and reducing the manual effort typically required at month-end.